Florida House Bill 615: Streamlining Landlord-Tenant Communication with Electronic Notices
In February 2025, the Florida House of Representatives introduced House Bill 615 (HB 615). This bill text is about sending notices to tenants electronically instead of requiring paper delivery. This bill aims to improve communication between landlords and tenants. It allows for electronic delivery of notices instead of paper notices.
Delivering documents electronically has become common in the industry for leases, rental agreements, addendums, etc.
This bill aligns with the increasing adoption of digital solutions in legal and administrative processes, enhancing efficiency and transparency in rental property management. Still delivering a true copy thereof, so it should be great for all parties.
Key Provisions of House Bill 615
Under the proposed bill, landlords or property owners can electronically deliver notices to their rental unit tenants, provided certain conditions are met:
Tenant Consent: Tenants must agree by signing an addendum to their lease. They also need to provide a valid email address. Tenants can request for non electronic notice also know as non electronic form.
Delivery Confirmation: Notices sent by email are considered delivered when they are sent. The notice shall be deemed delivered if delivered by e mail. This is true unless specific circumstances in the bill say otherwise. Even if your software receives verification of receipt.
Record-Keeping Requirements: Landlords must maintain electronic records of all communications to ensure transparency and provide a verifiable correspondence trail.
Some types of notices may still need traditional delivery methods. This includes physical mailing or in-person service, based on their legal nature.
The Legislative Progress of FL House Bill 615
As of March 14, 2025, Florida House Bill 615 has advanced through multiple legislative stages:
- Bill Filing & Committee Referral: The bill was introduced on February 13, 2025. It had its first reading at the Civil Justice and Claims Subcommittee. The Housing, Agriculture, and Tourism Subcommittee also received the referral.
- Subcommittee Approval: On March 13, 2025, the Civil Justice & Claims Subcommittee had its first reading. The committee reviewed and passed the bill with a good report and a substitute.
- Current Status: The Housing, Agriculture & Tourism Subcommittee is now reviewing the bill. They may discuss and make changes before moving forward.
As It Happens (Up-To-Date Status on New Electronic Notices Bill)
- March 14, 2025: The bill was assigned to both the Housing, Agriculture & Tourism Subcommittee and the Judiciary Committee. The Housing, Agriculture & Tourism Subcommittee subsequently scheduled the discussion.
- March 18, 2025: The Housing, Agriculture, and Tourism Subcommittee looked at the bill. They gave it a good report and included a committee substitute.
- March 19, 2025: The bill underwent its initial reading in the House as Committee Substitute 2
Impact on Landlords and Tenants
If enacted, the electronic notice law could bring several advantages and considerations for both landlords and tenants:
Potential Benefits:
Enhanced Efficiency: Electronic delivery reduces delays associated with traditional mail and improves response times for both parties.
Lower Costs: Landlords can cut administrative expenses related to printing paper copies, postage, and document storage. As well as time, and energy for mailing or delivering true at the property.
Improved Record Keeping: Digital records facilitate organized documentation, aiding in dispute resolution and compliance tracking.
Challenges & Considerations:
Digital Access Barriers: Some tenants may lack reliable internet access or technical knowledge, which could result in missed notices.
Email Delivery Concerns: Spam filters can cause important communications to get lost, or people can overlook them in crowded inboxes. We consider the email delivered if someone does not return it. The sender considers the time delivered at the moment of receipt.
Tenant Awareness & Consent: Ensuring tenants fully understand and agree to electronic communication is crucial to protecting their rights and avoiding unintentional consent.
This progressive bill represents a significant shift toward digital transformation in Florida’s rental housing market.
While the bill aims to streamline communication and administrative efficiency, stakeholders must ensure that accessibility, reliability, and transparency remain at the forefront of implementation.
As the bill moves forward, landlords and tenants should stay informed. They need to be ready for possible changes in property management laws.
Stay Ahead with Allegiant Management Group
Stay up to date on other proposed laws throughout the 2025 Legislative session. Navigating changes in landlord-tenant laws can be challenging. At Allegiant Management Group, we keep up with new laws. This helps us ensure compliance and smooth property management for our clients.
If you are a landlord, we can help you communicate better. If you are a tenant, we can help you understand your rights. Our expert team is here for you. Ready to streamline your property management?
Contact Allegiant Management Group today to learn how we can help you stay compliant and enhance your rental experience!
2025 Proposed Rental Housing Bills in Florida to Keep an Eye On
43: The ability for landlords to reuse tenant screening reports.
Support Electronic Rental Notices
Frequently Asked Questions (FAQs): New Electronic Notices Law
What types of notices can be sent electronically under HB 615?
The bill allows electronic delivery of legal notices, including foreclosure notices, eviction notices, and certain government communications. It applies to notices where recipients have consented to electronic delivery, ensuring compliance with state and federal regulations. Specific notice types vary by jurisdiction and contract agreements.
How can tenants opt into electronic notices?
Tenants can opt into electronic notices by providing written consent, typically through lease agreements or separate authorization forms. Landlords must disclose the types of notices sent electronically and offer a way to withdraw consent. State laws may require additional verification to ensure compliance.
Can tenants withdraw consent for electronic communications?
Yes, tenants can withdraw consent for electronic communications by providing written notice to the landlord. The lease agreement or consent form should outline the withdrawal process. Once revoked, landlords must revert to traditional delivery methods, such as mail or in-person service, per state laws.
What happens if an email notice goes to spam or is missed?
If an email notice goes to spam or is missed, it is still considered delivered if sent to the tenant’s designated email. Tenants should regularly check spam folders. Some state laws may require landlords to prove the notice was sent but not that it was read.
When will Florida House Bill 615 go into effect?
The effective date depends on the state and legislative process. Typically, laws take effect on a specified date after passage or upon the governor’s signature. Check official state legislative sources for the exact implementation timeline.
Disclaimer: The information provided in this article is for information purposes only and does not constitute legal advice.
Blog Updated: 03/19/2025
